Can I send auto repair invoices by text or email?

Yes. Apex Mechanic lets auto repair shops send invoices by email. Customers can open the invoice from their phone or computer, review the full breakdown, and see exactly what they’re paying for. This helps reduce confusion, callbacks, and payment delays. We are currently working on adding invoices sent via text.

Can I create invoices from approved estimates?

Yes. Apex Mechanic lets your shop convert approved estimates into invoices without retyping the same information. Services, parts, labor, taxes, notes, and totals can carry over from the estimate to the invoice, helping your shop save time and reduce mistakes.

Can I track paid, unpaid, overdue, and partially paid invoices?

Yes. Apex Mechanic allows you to see which invoices are paid, unpaid, overdue, or partially paid, so you always know who still owes money and which balances need follow-up. You can also create a full accounts receivable report to see a list of outstanding invoices. If you need a specific customer’s owing balance - you can also download a list of their outstanding invoices.

Can Apex Mechanic track accounts receivable for my repair shop?

Yes. Apex Mechanic includes an accounts receivable report that helps your shop see which customers still owe money and how long those balances have been outstanding. Instead of checking invoices one by one, you can review unpaid balances by customer, invoice, and aging period. This makes it easier to follow up on overdue accounts, manage fleet or business customers, and keep cash flow from slipping through the cracks.

Can I record partial payments or multiple payments on one invoice?

Yes. Apex Mechanic lets your shop record multiple payments on the same invoice including payment method. For example, if a customer pays a deposit via cash first and the remaining balance later via credit, you can record each payment and the respective payment method and keep the invoice balance updated. This is useful for partial payments, fleet customers, deposits, and staged payments.

Can I send statements of account to customers?

Yes. Apex Mechanic can help your shop send statements of account showing outstanding balances and unpaid invoices. Statements of account make it easier for customers, fleet accounts, or business clients to see what they owe at the end of each month, which invoices are outstanding, and what payments have already been recorded.

Does Apex Mechanic include sales reports for auto repair shops?

Yes. Apex Mechanic includes sales reporting so your shop can understand revenue without manually building spreadsheets. You can review invoice totals, sales by date range, taxes, fees, discounts, parts, labor, and other sales details to better understand how your shop is performing.

Can Apex Mechanic help with monthly sales reports?

Yes. Apex Mechanic helps repair shops generate monthly sales reports based on invoices and recorded payments. Monthly reports can help you review shop performance, prepare information for bookkeeping, and understand what was sold during a specific period.

Does Apex Mechanic replace accounting software like QuickBooks?

No. Apex Mechanic is not designed to replace full accounting software like QuickBooks. Apex helps with shop invoicing, customer invoices, payment tracking, accounts receivable, and sales reports. Your accountant or bookkeeper may still use accounting software for full bookkeeping, payroll, bank reconciliation, and tax filing.

Can I use Apex invoicing alongside Mitchell 1, Tekmetric, AutoLeap, Shopmonkey, or QuickBooks?

Yes. Apex Mechanic can work alongside existing shop management systems and accounting tools like Mitchell 1, Tekmetric, AutoLeap, Shopmonkey, QuickBooks, and others. Apex focuses on customer-facing invoices, estimates, payments, reports, online booking, reviews, and communication without forcing your shop to replace your entire workflow.

Why are professional invoices important for auto repair shops?

Professional invoices help customers understand what they are paying for. A clear invoice can show services, labor, parts, taxes, fees, discounts, and total amount due in a clean format. This helps reduce confusion, payment delays, and “what am I paying for?” questions at pickup.

Can Apex Mechanic help my shop get paid faster?

Apex Mechanic can help your shop get paid faster by making invoices clearer, easier to send, and easier to track. When customers receive a clean invoice by text or email and can see the full breakdown, there is less confusion. Your shop can also track unpaid balances and follow up with customers who still owe money.

Is Apex Mechanic invoicing built for small independent repair shops?

Yes. Apex Mechanic is built for independent auto repair shops, including 1-3 bay shops, growing shops, and busy single owner-operated businesses. You do not need a large office team or complicated setup to create invoices, record payments, track unpaid balances, and view sales reports.

Can I add parts, labor, taxes, fees, discounts, and notes to invoices?

Yes. Apex Mechanic lets your shop create detailed invoices with services, labor, parts, taxes, fees, discounts, recommendations, and notes. This gives customers a clear breakdown of the completed work and helps your shop keep invoice records organized.

Simple Invoicing for Auto Shops

Professional
Invoices
That Help
You Get Paid Faster.

Apex Mechanic invoicing dashboard showing a new invoice, invoice details, and a customer-facing invoice

Create branded invoices in seconds, send them to customers, and track what’s paid, unpaid, and overdue — all in one place.

Apex Mechanic keeps your invoicing simple, organized, and connected to the work you already do.

How It Works

Send Invoices.
Record Payments.

Track What’s Owed.

Create invoices, record payments, and track what’s still owed — without spreadsheets or paper notes.

Step 1

Creating a new invoice in the Apex Mechanic dashboard

Create an Invoice Instantly

Build invoices from scratch or convert approved estimates with one click.

Step 2

Recording a customer payment against an invoice

Collect & Record Payment

Track cash, card, deposits, and partial payments on each invoice — so you always know outstanding.

Step 3

Tracking paid, unpaid and outstanding invoices with total sales

Track Unpaid Invoices and Sales

See which invoices are paid, unpaid, or outstanding at a glance.

Clear Invoices

Get Paid Faster With
Invoices
Customers
Understand

Messy invoices create confusion, questions, and payment delays.

Apex Mechanic creates clean, itemized invoices that clearly show:

ServicesLaborPartsTaxesTotal amount due

Help customers understand the bill faster, so they can pay with fewer callbacks.

Stacked professional invoice documents created by Apex Mechanic

Cash Flow Visibility

Never Lose Track of
Your Money

Unpaid invoices quietly kill cash flow.

See who owes you money, how much they owe, and how long it’s been outstanding.

Send statements of account and record partial payments without digging through paper notes.

Apex accounts receivable report and statement of account documents

Sales Reporting

Track Your Sales
without
Spreadsheets

See total sales, taxes collected, fees, discounts, parts, and labor all in one place.

Review performance by day, week, month, or year.

Easily create sales reports to send to your accountant. No manual digging through invoices required.

Apex Mechanic automatic sales report with total sales, invoices and tax summary cards

Month to month subscription. 30 day money back guarantee. No contracts.

Why Invoicing &
Reports Matter

Invoices are how completed work turns into cash. Without proper tracking, it’s hard to know what’s paid, what’s still owed, and where your shop’s money is really going.

Invoices aren't just paperwork — they're cash flow.

Slow invoicing means delayed payments, missed follow-ups and poor visibility into revenue.

Clear invoices and simple reporting mean faster payments, fewer disputes and better insight into shop sales.

Apex Mechanic sends the invoice, tracks the payment, and shows you the numbers — so you can focus on the work.

White Glove Customer Service

Real Support from
Real People

No call centres or automated bots. Get direct access to the team that built Apex Mechanic, available by phone or text whenever you need us.

Founder-Led
Support

You’re not just getting software. You’re getting a partner.
Work directly with the founder.
Tailored setup for your shop’s exact workflow.

One Phone Call or Text
Away

No wait times, no automated bots.
Direct phone + text support.
Available 7 days a week.
Built for shops that can’t pause for tech issues.

1 on 1 Zero-Stress
Onboarding

Get live in under 15 minutes.
1:1 onboarding with your team.
Unlimited training sessions until you feel confident.
Scheduling that fits your busy shop floor.

Frequently Asked Questions

Have questions about Apex Mechanic? Here are the answers shop owners usually ask before getting started.

Invoicing software for auto repair shops helps mechanics create, send, and manage customer invoices digitally instead of relying on paper invoices, spreadsheets, or manual records. With Apex Mechanic, your shop can create professional invoices with services, labor, parts, taxes, fees, discounts, and totals, then send them to customers by email.

Mechanic working underneath a vehicle on a lift

Take Control of Your Shop’s Revenue

Ditch the pen and paper and start creating professional and modern invoices in seconds.

Professional
Invoices
That Help
You Get Paid Faster.